Faster EHR Authentication.

How Faster Authentication and Auto-logouts Help Patient Care

In the field of medical care, efficiency and efficacy are paramount. Patients need to receive the very best care promptly — something which will, in turn, reduce costs and improve satisfaction. But this is difficult, especially in these demanding times. Giving care providers a means to quickly and securely login to workstations and software platforms is an integral part. With faster authentication solutions and auto-logouts improving the efficiency, security, and accountability of software and hardware usage, hospitals and care facilities are achieving more for patients across a range of different metrics.

Reduce Patient Waiting Time with Faster Authentication

Patient waiting time — or how long it takes to schedule a non-emergency appointment with a physician — is an area of controversy in the healthcare field. A study from 2017 found that it takes an average of 24 days to secure a first-time hospital appointment in urban areas across the United States — a growth of 30% on figures from three years previously. It is imperative to minimize patient waiting time.

There are many contributing factors to high wait times. But in many cases, a series of small inefficiencies build up to create a disorganized and ineffective working environment. Lost passwords and slow logins make it challenging to schedule appointments and accept patients swiftly and efficiently. Combat passwords issues with the right approach to faster authentication solutions.

Decrease ER Waiting Time

The same problem is even more acute in emergency room wait times. Patients in the ER need to be seen and treated quickly. If this is not achieved, their well-being suffers, and in some cases, their lives may even be at risk. Reducing ER waiting time is a priority for healthcare organizations.

The median wait time for an ER patient across the 50 states was 103 minutes in 2020. While, on average, patients were seen by a nurse or physician within 15 minutes of checking into the ER, they were still left waiting over an hour and a half for a hospital room. In California, Maryland, New York, and Delaware, this rose to over 150 minutes, while the District of Columbia had an average wait time of 286 minutes.

In the ER, minutes — and even seconds — count. This is why proximity access tokens that shave valuable seconds of each log-in event have such an important role to play. Let doctors and nurses login without delay. Then the terminal auto-locks after use to prevent unauthorized access in a busy environment.

Faster authentication EHR login solution.

Increase Equipment Efficiency

Low-field MRI machines can set hospitals back between $150,000 and $1.2 million, while the highest field MRI machines will cost up to $3 million. This is just one example from a wide range of different equipment pieces. The price of running a hospital requires efficient use of investments. Medical equipment is incredibly sophisticated and expensive.

This makes equipment efficiency an important KPI for hospitals and healthcare facilities. Management teams need to know that they are getting the very best out of their equipment, maximizing the return on investment. While authentication solutions are certainly useful in making log-in and secure access easy and straightforward, their potential goes far beyond this. Managed from a centralized software platform, equipment access, and usage can be monitored to improve efficiency and ensure optimal leveraging of the equipment’s capabilities. Even software assets should be thrown into the mix. Let’s say the hospital has 100 seats with a web-based solution, but only 50 doctors are ever using it. The hospital can reduce operational waste by unsubscribing 50 barely-used seats with the vendor.

Decrease Average Length of Hospital Stay

The average length of hospital stay is a difficult metric to analyze. But it does represent an important KPI for medical facilities. In the main, hospital stay durations are falling each year, from an average of seven days in 1993 to 5.4 days in 2009. Over the last ten years, durations have stabilized, climbing to 5.5 days in 2014 before falling again to 5.4 by 2019.

The reason average stay durations are difficult to analyze is that different patient cases require different treatment lengths. Management teams will need to apply this KPI thoughtfully, examining average treatment durations for each separate category of care. From here, a more efficient system of authentication and workstation autolocking can easily reduce the average duration. For example, proximity-based tokens and PIN codes. More time for doctors, less time for patients to spend in the hospital.

Lower Average Patient Treatment Cost

Like stay duration, the average treatment cost is another difficult-to-analyze metric. Specific treatment courses have specific cost profiles that varies greatly. This depends on the type and duration of the care being delivered. Data from the COVID-19 pandemic shows us that the average cost of treatment for COVID patients between 21 and 40 years old was $51,389, rising to almost $78,570 for patients between the ages of 41 and 60, suggesting significant disparities in care costs across different age groups.

Hospital teams need to be able to provide the very best levels of care at the right price point. This means optimizing services to reduce the cost incurred by the medical facility. In turn, this reduces the cost that is passed onto the patient or payer. Again, swift and secure authentication, supported by a combination of manual and automated monitoring protocols, supports this.

Room Turnover Speed

Patient care itself is not the only measure of operation efficiency. Care teams also need to be able to optimize room and bed turnover times, readying the space so that the next patient can be admitted. Reduce patient wait times during processing by making your employees more efficient with access control.

Room and bed turnover requires a methodical checklist of actions to be completed. Hospital teams need to complete all required tasks with the appropriate levels of care and effectiveness. Personnel will record this information digitally. But without the right authentication solutions, this puts care facilities at a disadvantage. Care teams cannot afford to compromise between timely bed turnover rates and following best practices. This is why quick and secure authentication is a must in healthcare. Employees need more ‘bandwidth’ to do their jobs more efficiently.

Patient Follow-up Speed

Care will need to continue even after a patient has left the facility. This makes patient follow-up speed an essential metric for care providers seeking to offer the best experience possible for patients.

Hospital teams can follow-up with relevant communications with speed and accuracy by drawing on patient data. As data volumes increase, medical facilities have a growing responsibility to safeguard the security of this data with solutions such as automatic locking of workstations and the monitoring of software usage.

Patient Satisfaction Level

It is difficult to assess average patient satisfaction levels in the United States, as many hospitals and facilities choose not to publish data from their own patients. However, this is a crucial metric that hospitals need to measure. Improve patient satisfaction with faster response times and shorter stays.

Optimize treatment quality and treatment speed (two important factors in patient satisfaction) with faster authentication solutions. Ensuring that the right persons have access to the right data via remote authentication improves the patient’s experience. Imagine a patient that urgently needs care but the doctor can’t login to their computer or EHR. But, what if a doctor forgets their password? Spend more time with patients and less time fidgeting with passwords for the EHR. The more a patient has to wait for care, they will become exponentially more aggravated. Prevent wasted time.

Staff-to-Patient Ratio

In California, it a nurse-to-patient ratio of 1-to-5 is mandatory. While the majority of the US states do not impose a legal minimum ratio, this 1-to-5 represents a best practice that many care facilities try to adhere to nationwide. However, the right solution can replace the expensive costs of having people deal with tedious IT tasks. This reduces the staff and costs needed to maintain systems for caregivers, making each person more efficient.

While authentication solutions cannot directly increase the number of available staff, these solutions do make work easier and more efficient for caregivers in the field. Being able to login to care systems remotely and securely enables staff members to optimize patient care quality. Therefore, this helps reduce clinician burnout and reduce wasted time.

Learn More About Implementing Faster Authentication Solutions at Your Healthcare Facility

At GateKeeper Enterprise, our crack engineers have a strong track record in optimizing healthcare facilities with the right authentication solution methods. Doctors and nurses need faster 2FA access to workstations and EHR programs without hassle. Reach out to our team, book a demo, and discover more about how these solutions will work for you. Save hundreds of hours a year in clinician time. So, get super-fast login speed for clinicians on thin clients, individual and shared workstations. Then, when clinicians walk away, the PC auto-locks. Switch users at lightning speed and never worry about passwords or locking workstations, ever again. More time to focus on patient case, less time worrying about crazy, outdated passwords.

Capterra Best Value for Authentication Jun-20
Capterra Ease of Use for Authentication Jun-20

See GateKeeper Enterprise advanced MFA in action.

Take a self-guided tour of how you can evolve from passwords. Then you're really saving time with automation.