Definition and Purpose

Shadow IT refers to the use of technology systems, applications, or services without formal approval or oversight from an organization’s IT department. This often includes cloud-based tools, messaging apps, or personal devices used for work purposes. While Shadow IT can improve productivity and flexibility, it also introduces significant security, compliance, and data management risks. The purpose of identifying and managing Shadow IT is to maintain visibility, protect sensitive information, and ensure all technology use aligns with organizational policies and standards.

GateKeeper Proximity Preventing Shadow IT

GateKeeper Proximity Tokens help prevent Shadow IT by enforcing secure, centralized access control across all workstations and user activity. Since only authorized users with registered tokens can log in to company systems, it becomes difficult for employees to bypass IT protocols or use unauthorized devices or applications. By integrating with centralized management tools like GateKeeper Hub, IT teams can monitor user behavior, ensure compliance, and block access to unapproved software or systems. This visibility and control reduce the chances of Shadow IT and protect the organization from potential security and compliance risks.