Shared Account

What are shared accounts? Shared account definition in information technology.

What are Shared Accounts?

Shared accounts are a single login account that is shared between multiple people. Typical examples include sharing a computer login account, email accounts, streaming services. These allow multiple users to access a resource that may have only been meant for a single user. In corporate IT security, these accounts are not in line with best practices due to the lack of accountability and auditability. Accounts are usually shared to save on cost of paying for more than one account. But that sharing creates new IT and security problems.

Examples of Shared Accounts

  • A shared computer with a legacy common login account shared by employees.
  • A generic company email account that multiple employees monitor in shifts.
  • Shop floor computers in kiosk mode for different shifts to access at different times.
  • An online tool or desktop application that only allows one login account.  
  • Streaming services shared between friends and family (e.g. Netflix, Hulu, Disney+).

Risks of Sharing Logins

  • Lack of accountability - since multiple users share the account, no one person is held accountable. 
  • Auditing is impossible with shared logins since IT admins can never tell who logged in to which account.
  • Shared accounts are security risks since any number of unauthorized people could have potential access to the login credentials.
  • Password sharing is another vulnerable byproduct of sharing accounts.
  • After employees leave the company, they may still have access to the account that was being shared.
  • Weakening of corporate cyber security culture and posture by allowing careless sharing of passwords.
  • Negating the value of identity access management solutions

To learn more about securely sharing passwords, contact GateKeeper Password Manager.

Enterprise 2FA and password manager. One key for all your passwords. Experience fully automated login and security. Faster MFA, auto-OTP, password manager, and worry-free workflow with proximity-based privileged access management for Windows 11, 10, 8, 7, VPNs, desktop applications, and websites.

Download the free Android app.

Proximity-based MFA login

Active Directory integration with admin console

Automatic lock for all workstations

Continuous authentication password manager

Automatic OTP on websites for 2FA

Wireless login for desktops, VPNs, web, and software

or call 240-547-5446